Free tools for child care directors

No sign-up. Each one shows the rule or the rate it works from.

Calculators

• Staff ratio calculatorHow many staff a group needs under your state's rule, for the ages in the room.
• Staffing and tuition calculatorThe teachers your rooms need, what that payroll costs, and the tuition per child that covers it.
• CACFP reimbursement calculatorA month of CACFP reimbursement at this year's rates, with the daily meal limit.

State rules

• Licensing forms and ratios by stateEach state's official child care forms and its staff-child ratios, read from the state's own rule.

Templates to print

• CACFP daily meal count sheetAttendance and meals counted at the table by type, the records 7 CFR 226.15 asks for.
• Enrollment packet checklistWhat a child's record holds on the first day, item by item from Maine's rule, with what New Jersey adds.
• Incident and injury reportThe fields New Jersey and Maine require, with room for when the parent was told and their signature.
• Daily sign-in and sign-out sheetArrival and departure times, who brought and collected each child, and a signature, as New Jersey, Maine, Texas and California ask.
• Infant daily sheetSleep, feedings, diapers, mood and activities for the parent at pickup, the five things Texas requires.
• Medication permission and dose logThe parent's signed permission, then each dose with the date, time, amount and who gave it.
• Fire drill logDate, time, weather, children and staff, exit and evacuation time, the fields four states list.
• Developmental milestone checklistsCDC's checklists for twelve ages from 2 months to 5 years, in English and Spanish, with Yes, Not sure and Not yet boxes.
• CACFP meal pattern chartWhat breakfast, lunch, supper and snack must include for infants and children 1 to 18, from 7 CFR 226.20.